Sponsored Symposia
Support a Sponsored Symposium at the Society of Critical Care Medicine’s (SCCM) 37th Critical Care Congress to receive high-quality programming that’s planned and implemented by a multiprofessional team of experts. Their combined clinical knowledge and CME expertise will ensure each session provides a balance view of available therapeutic options and adheres to stringent ACCME guidelines.
These industry-supported sessions are an anticipated and well-received component of Congress. A panel of distinguished speakers will provide insight on new or controversial developments affecting most intensive care units (ICU). Held on Sunday, February 3 and Monday, February 4, Sponsored Symposia offer a collaborative means to provide healthcare professionals with complimentary education and help to further the care delivered in the intensive care environment. These panels are held as part of the overall Congress and marketed throughout all of the Congress materials for maximum exposure!
2007 Congress Attendee Profile
Description
The mission of the Society of Critical Care Medicine (SCCM) is to secure the highest quality care for all critically ill and injured patients. Four goals have been developed to help further this mission, and guide SCCM programming to focus on one or more of the following:
• Education – Learn It: Enhance and expand offerings and distribution of SCCM educational programs
• Integrated Team of Dedicated Experts – Deliver It: Promote access to compassionate, patient-centered care delivered by an integrated team of dedicated experts who provide service both to the individual patient and to the organization of the ICU
• Outcome Measurements and Reporting – Measure It: Develop ICU outcome measurements and reporting systems that will lessen variability in the delivery of care, thereby reducing errors
• Continuous Improvement – Improve It: Develop information to create high reliability organizations through a continuous improvement process
Sponsored Symposia offer collaboration with organizations and grantors to help SCCM secure the highest quality care for all critically ill and injured patients. When a proposal or suggestion is submitted to SCCM, it will be reviewed by the Congress Program Planning Committee to ensure it meets one or more of the goals listed above, and that session content and speaker members are unbiased and will present and discuss both sides of any issue.
The Society provides continuing education credit for nurses, osteopaths, pharmacists, physicians/physician assistants, and respiratory therapists. Therefore, SCCM follows the guidelines for these national continuing education boards.
Sponsored Symposia are supported by educational grants; however, commercial supporters may not influence the content of the session or the selection of faculty. According to the Accreditation Council for Continuing Medical Education (ACCME), the Accreditation Council of Pharmacy Education (ACPE) and the American Association of Critical-Care Nurses (AACN), which SCCM is a provider, all presentation topics, faculty and objectives must be approved by SCCM.
The Society received accreditation with commendation in 2005, and adheres to the newest ACCME requirements released in October 2006, that involve expanded efforts in outcomes management and competency within all of our activities. SCCM is committed to working with our partners to offer the highest quality programming to all clinicians in critical care. We look forward to working with you in 2008 on this impacting activity.
Guidelines for Commercial Support
The Society of Critical Care Medicine adheres to the Guidelines for Commercial Support of Continuing Medical Education as approved by the Accreditation Council for Continuing Medical Education, October 2006. Formal faculty invitations, communications and reimbursements must be handled directly by SCCM. Any products must be referenced in generic terms only and not by trade names.
Sponsored Symposia are educational programs; product, company, third-party advertising or outside product literature is NOT allowed to appear in any handouts or invitation materials, meeting rooms, Congress hotel, or the Hawaii Convention Center. Product information may only be disseminated from a company’s exhibit booth. For a complete list of guidelines, please refer to SCCM’s Web site.
Managing Conflicts of Interest (COI)
The Congress Program Planning committee will address and manage COI as part of the development of the symposium. The COI can be managed by replacing a speaker, refocusing the presentation or eliciting peer review of the symposium to determine its merit or resolution.
Any speaker who refuses to disclose prior to the activity will be disqualified from presenting. If a speaker is replaced at any time during the planning of the activity, the replacement must submit disclosure information, which will be reviewed by the Congress Planning Committee to ensure it adheres to the balance of the presentation, before he or she will be allowed to present.
Proprietary Materials and Property
Sponsored Symposia are a part of the Society of Critical Care Medicine’s educational program. Therefore, symposia as well as any materials produced, become the sole property of SCCM. Any materials produced subsequent to the Sponsored Symposia must be produced in accordance with SCCM policy.
Audio/Videotaping
To increase viewership of a Sponsored Symposium, audiotaping and/or videotaping of the session is recommended. However, only SCCM can audiotape and/or videotape. There is an additional cost associated with the production of this enduring material. All Sponsored Symposia enduring materials are subject to approval of the proposal.
Availability
Sponsored Symposia will be held on:
• Sunday, February 3rd from 2:00pm-3:30pm
• Monday, February 4th from 2:00pm-3:30pm during Congress.
Sponsored Symposia are complimentary to all Congress attendees; pre-registration is required. Approved symposia will receive a one time, complimentary SCCM mailing list to advertise the symposia. The number of Sponsored Symposia will be limited each day. Great effort will be made to avoid scheduling similar topics on the same day.
Submitting a Proposal
The Society’s Sponsored Symposia are an exclusive opportunity to reach prominent critical care professionals from around the world. Sponsored Symposia are developed by SCCM and based on a basic educational grant, which is inclusive of all development and logistics. A 3rd party company may submit a proposal to jointly develop the activity with the Society once grant funding has been secured, or the Society can develop solely the activity. If a proposal is submitted without a 3rd party involvement by a grantor, a mandatory SCCM developing fee will be added to the base price of the activity.
3rd PARTY COMPANY: STEPS TO SUBMIT
1. Complete the proposal or request for proposal. A proposal should only be submitted by 3rd party companies who have already secured funding by a grantor. Be sure to inform your potential speakers of this activity and ensure they are available, but state that their involvement is dependant on the review of the SCCM program planning committee. Faculty will receive official invitations from SCCM, once approved and when the joint letter of agreement has been signed by all 3 parties.
2. Please include in the estimated budget all of the elements in the grant breakdown. The budget and grant must include the grant portion payable to SCCM and list the required items as stated by SCCM. SCCM provides the registration, general marketing, evaluations and onsite assistance for each panel.
• Estimated attendance for each panel is approximately 300 people.
• Box lunch is included in the SCCM fee in each symposium room. No changes or additions to the menu or room set can be made.
The Society can receive the full grant amount and pay the 3rd party, or receive the grant directly from the 3rd party sponsor by January 3, 2008.
3. Review and include all items in the Society’s Joint Letter of Agreement. Please note, the Society will accept a grantor’s Joint Letter of Agreement, but it must include all language listed in the SCCM’s and include involvement of all three parties. Please ensure that you have submitted the Society’s required CME/CE language to the grantor’s legal department prior to finalizing ANY agreement.
Once the proposal and budget estimate is submitted, the committee will review and respond within 14 days of receipt. A Joint Letter of Agreement will then be sent to all parties for signatures and upon receipt, the speakers’ will be officially invited. No speaker contact can be processed until a signed LOA is completed.
DEADLINE: Applications should be received by June 30, 2007. After this date, applications will be taken as space allows, but will not be guaranteed to appear in all advertising or marketing opportunities available.
GRANTORS
Please contact SCCM for fees to develop solely and produce the activity. Fees can include additional advertising and enduring materials.
Please note: All sponsoring companies must be an exhibitor at the 37th Critical Care Congress to participate in Sponsored Symposia. Only one company can sponsor a symposium (no cosponsored sessions, unless an FDA-approved joint venture). Companies may sponsor multiple symposiums.
Additional Advertising Opportunities
Additional advertising and enduring material opportunities.
Speaker Details
Faculty Disclosure
All faculty must complete the disclosure form prior being approved to present. All responses will be submitted to SCCM to resolve any conflicts.
Managing Conflicts of Interest (COI)
The Congress Program Planning committee will address and manage COI as part of the development of the symposia. The COI can be managed by replacing a speaker, refocusing the presentation or eliciting peer review of the symposia to determine its merit or resolution. Any speaker who refuses to disclose prior to the activity will be disqualified from presenting. If a speaker is replaced at any time during the planning of the activity, the replacement must submit disclosure information, which will be reviewed by the Congress Planning Committee to ensure it keeps with the balance of the presentation, before he or she will be allowed to present.
Reimbursement Details (Fees for up to 3 Speakers)*
•Travel expenses including round-trip, coach-class airfare made with in 21 days prior to the meeting
• Two nights single, standard hotel accommodations (not including incidentals) made through the Society
• Reasonable expenses for meals, ground transportation, etc.
• An honorarium of $500
• Complimentary registration to the 37th Critical Care Congress
• All honoraria, reimbursement and speaker arrangements must be made through SCCM. No additional funding is allowed, unless specific arrangements are made directly through SCCM and disseminated appropriately.
*Additional speakers may be proposed for an additional fee.
Society Contacts
For more information regarding the development of sponsored symposia, please contact:
Diane Alberson, continuing education manager, at dalberson@sccm.org, or Adair Andrews, program manager, at aandrews@sccm.org or via phone at +1 847 827-6869.
For more information regarding advertising and sponsorship opportunities, please contact:
Sandra R. Vincent, industry relations manager, at svincent@sccm.org or via phone at +1 847 827-7188.